February 2008 Minutes

Microsoft Word version

2/7/08 General Membership Meeting

Members Present (41)

Aaron Kahn, Kerry Turner, Denny Ahalt, Dennis Emerson, Paul Clay, Laurie Dilks, Ellie Bonde, Jeanne LeRoux, Howard LeRoux, Audrey Stapf, Carol Cahall, Colleen Strube, Alice Decker, Tim Slane, Marlene Titus, Brian Jacobs, Archie Rogers, Bruce James, Bill Butts, Kaye Kolb, Katie Feltz, Kim Witner, Patricia Knight, Robert Cage, Sandra Wiles, Sandy Shumate, Dianne Ryan, Dennis Regulinski, Shelly Chamberlain, Steve Rose, Gary Crutchfield, Annette Breiling, Patricia Clements, Robert Brill, Shawn Reilly, Kurt Hider, Teresa Dove, Sis Barnes.

The meeting began at approximately 8:07 AM.

Introductions were reinstated and heard.
The minutes were unanimous approved.

1. NEW BUSINESS FROM THE BOARD / Aaron Kahn
• Kerry Turner is compiling a 2008 comprehensive calendar of events. Committee chairs were called upon to contact her with all deadline, event and meeting dates as soon as possible.
• Paul Clay: Mini golf event has been a great success in the past two years and it we want to have it again, we need a committee and chairs for same.

2. COMMITTEE REPORTS

AARON KAHN, PRESIDENT

• Phone Book/ Aaron Kahn: There is some ad space still left but hurry.
• Web Advisory Committee/ Brian Jacobs: Easier navigation, site wide search capability and the banner ads have been launched.

KERRY TURNER, 1st VICE PRESIDENT

• Ambassador Committee / Alice Decker: New member orientation to be held after the general meeting in March. Appeal for the Bloodmobile. We need at least 45 people to make it successful. Please register now. They will call you to set up your time. You must pre-register for the Bloodmobile. Ambassador Committee needs members! An email will be posted on Yahoo groups.
• Advertising and Marketing / Carol Cahall: Looking for a co-chair and worker bees to get things done. Sandra Wiles now doing the Newsletter. It has a nice clean look. Kerry Turner commented on the excellent job Carol Cahall did revamping the business card exchange ads.

DENNIS EMERSON, 2nd VICE PRESIDENT

• Membership / Dennis Emerson: 287 members so far (77% of last year’s total.)
• Government Relations/ Mayor Frank Johnson: Finally a sit-down restaurant downtown – Carterque. Noise ordinance proposals were reintroduced. Newsletter – most folks have renewed but there are a couple of spaces left. $40 for a business card size ad. Water rates will be going up. There are two proposals on how to fund the operating and capital accounts. The impact fees need to be set in accordance with the increased cost. Mayor wants to deal with it in an incremental manner.

LAURIE DILKS, RECORDING SECRETARY

• Professional Development / Marlene Titus: Business Plan Workshops to be on March 4th and 6th at the Mt. Airy Library, and two QuickBooks Tips and Tricks Classes will be on April 7th and 9th at Carroll County Community College. The latter is limited to 14 spaces per class. Hoping to get a tax person to come and speak soon and an insurance professional to speak on disaster prevention for the fall. Summer camp program needs college students or young adults to hire. Unfortunately Becki Maurio is ill and could not be here today.

DENNY AHALT, TREASURER

• Our beginning balance for January was $21, 603.14. Revenues were $8,821.00. Expenses were $4.005.09. Subtotal of $26,419.05 plus the CD amount of $6,500.00 totals $32,919.05. In addition, Dennis’ committee is owed in excess of $16 K in phonebook revenue.
• Scholarship Committee / Tim Slane: They had their first meeting. Application has been updated and is on the website. Press releases have been sent. People are now in charge of contacting the different schools. Email is being monitored daily by Howard LerRoux. Next meeting will be immediately following the general meeting on 2-7-08. An announcement will be made in May, and the presentation preferably will be made at the graduation of the winner. Someone will follow up with the past winners and see what they are up to.

PAUL CLAY, CORRESPONDING SECRETARY

• Expo Committee / Jeanne LeRoux: Still 4 spaces inside and 13 spaces in tent. Brian to put up Bloodmobile Application on the website. Patriot Riders will be at the Expo. Need help with a free airline miles donation.
• Social Committee / Colleen Strube: Next Business Card Exchange is on 2-11-08 from 4-7 PM at the Green Turtle in Mt. Airy. Need door prizes. Need more committee members.

CAROL CAHALL, IMMEDIATE PAST PRESIDENT

• Frederick County Chamber / Archie Rogers is the new Liaison. New facility has a large training room which is state of the art. Now has over 800 members. Now there are luncheons each month with a speed-networking format. Also a business outlook series as well as the business card exchanges.
• SCBA Liaison / Katie Feltz: Meetings are held in Eldersburg at Salerno’s. Next one is on 2-20-08. They are always the third Wednesday of the month. There is usually a speaker. They will be holding an Expo in the fall. Details TBD. Usually held at Liberty High School.

NEW BUSINESS FROM THE FLOOR

• Kurt Hider / State of Maryland, Dept. of Labor, Division of Workforce Development. Explained his services briefly. Community outreach and he helps to find jobs for veterans. Also helps them to find services that they need, i.e. a doctor or other resource.
• AUDIT / Archie Rogers: submitted a letter to the President. All checks written by the Treasurer were reviewed for the year 2007. The committee found the checks supported by documentation as authorized by the budget. Checks for special contributions authorized by the Executive Committee or the General Membership, not included in the budget, were written by the Treasurer based on actions by these groups. The Treasurer reported that all receipts were supported by paperwork from the appropriate committee. The audit committee did not review this paperwork. Recommendations: 1. Special contributions authorized by the Executive Committee or the General Membership, not included in the budget and not supervised by a committee, should have a copy of the authorizing minutes go to the Treasurer with the request for payment. 2. The Audit Committee should match receipt documentation with deposits as recorded by the Treasurer.

Meeting adjourned at approximately 8:55 AM.